Policies, budgets, grants, staffing, and personnel templates built by a working Fire Captain, for departments with or without full-time admin staff. 

Why I Built This 

The first time I went before my Selectboard to request funding, I thought the need was obvious. Then came the questions: how much exactly, why now, what are the alternatives, what happens if we wait? I didn’t have good answers. I walked out knowing I’d never go in unprepared again.

This toolkit is the system I built after that meeting, cleaned up so your department doesn’t have to start from scratch.

What’s Inside 

• Policies & SOGs: fill-in SOG template, numbering system, 20 starter SOGs, annual review checklist, member acknowledgment form

• Budget & Finance: budget calendar, line-item justification worksheet, capital planning guide, one-page board presentation, board question prep sheet

• Grants: readiness checklist, narrative worksheet, writing tips, post-award checklist

• Staffing & Scheduling: shift schedule comparison, FLSA basics, minimum staffing policy, overtime management guide

• Personnel: onboarding checklist, probationary and annual evaluations, training records guide, separation checklist

• Records & Reporting: NFIRS/NERIS quick reference, monthly and annual report templates, records retention worksheet, public records request log

• Officer Admin Survival Guide: lessons from the field on running admin without working every night and weekend

• Excel workbook: operating budget, 5-year projection, apparatus replacement planner, grant tracker, overtime log, certification tracker

Every file is fully editable in Word and Excel. Replace the highlighted placeholders with your department’s information and you’re ready to adopt.

Choose Your Package 

Submit the order form and you’ll receive an invoice by email. Your download is sent once payment is received. Purchase orders and W-9 available.

FAQ

Is it editable?
Yes. Every document is a Word file and the workbook is Excel. Change anything you need.

Can we pay by invoice or purchase order?
Yes. That’s how every order works. Submit the order form and we’ll invoice your department, with a W-9 if needed.

How do we get the files?
Your download is emailed once payment is received.

Is this legal advice?
No. These are starting points. Review them against your state laws, labor agreements, and local policies before adopting.

Can we share it with other departments?
Each purchase is licensed for one department. Neighboring departments can purchase their own copy.

Refunds?
Because these are digital files, sales are final. If anything is wrong with your files, email info@firstdueconsulting.com and I’ll make it right.